JOB DESCRIPTION: ACCOUNTS OFFICER
Responsible for day to day accounting functions of AHF-Rwanda secretariat office in ensuring efficient management of financial transactions and reporting. This function will be executed by supporting accuracy and timely processing of payments, proper documentation & timely reporting, Cash management, Advances/receivables management, support to finance and non finance personnel and ensure adherence to policies and procedures.
REPORTS TO: Finance & Administrative Officer.
Essential Duties & Responsibilities
Ensure adherence to AHF policies and procedures and Donor requirements
Review invoices, payment Vouchers, receipt book entries and all associated supporting documents for accuracy and consistency.
Ensure timely processing of staff/vendors invoices and proper documentation of all financial transactions.
Maintain a cash advance register and ensure weekly submission of accountabilities and cash refund journals to management.
Maintain a daily cash register and ensure timely recording/deposit of cash received (including rent), timely withdrawal of cash, reconcile bank deposit slip with the receipt record & agreements
Follow up on staff Advances and update management on the status of staff advances positions on a regular basis.
Support finance and non-finance staff on financial management in line with the AHF financial policies and procedures as well as generally acceptable practices.
Coordinate and participate in annual external audit, and follow up on all issues raised in the management letter.
Ensure adequate segregation of duties as per AHF Global policy/Manual & maintain a professional customer care approach in interacting with colleagues and vendors
Any other duty as assigned by the Supervisor.
Participation in AHF Meetings/Committees
Attends AHF meetings as assigned.
Provide leadership and supervision to any Accounts staff as directed by the supervisor.
EDUCATION AND EXPERIENCE
Education: University degree in Business majoring in Accounting and full professional course ACCA, CPA is an added advantage.
Experience: Minimum of 4 years relevant working experience with an international NGO or developmental agency.
Demonstrable knowledge/understanding of donor financial/accounting procedures and clear understanding of IAS/IFRS,GAAP,OMB-133 accounting requirements, budget& budget monitoring & Auditing.
Excellent computer skills ESP. Excel spreadsheets and Ms Word.
Experience and knowledge in usage of any Accounting software required.
Ability to read, analyze and interpret financial documents. Capability of report writing, prompt and effective communication are ideal, good communication and interpersonal skills, strong initiative
Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals. Working knowledge of accounts and reconciliation is imperative.
OTHER SKILLS AND ABILITIES
Sensitivity to ethics and confidentiality on finance, HR and HIV/AIDS client information.
Good communication and interpersonal skills.
IT Knowledge and any Accounting Package
Strong initiative and Good team player.
Excellent command of oral and written communication skills.
Application Deadlne: 18th December 2017