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Position Details: Financial Controller

Location: Kampala, Uganda
Openings: 1

Description:

Our client is a value added timber products business with operations in Mozambique, Tanzania, Rwanda and Uganda and the largest commercial timber species planter in East Africa. The business is growing rapidly and there is a large focus on diversifying product streams, broadening the customer base, and ratcheting the commercial side of the business and the organization's market positioning.

PURPOSE OF THE POSITION:
Reporting to the Financial Manager, the role holder will be responsible for aiding in the preparation and processing of accounting transactions and reports; provide direction to staff; increase efficiency by promoting standardization; facilitate backup staffing; and provide documentation of current systems that facilitate change and conversions. This shall be managed with accuracy, efficiency and transparency.

KEY RESULT AREAS AND ACCOUNTABILITIES

Quality (systems, procedures and processes)
  • Supervising the Accountant and Accounting clerk in the Accounts Payable (AP), Inventory, Payroll and Bank accounting processes and procedures to ensure the month end results for these cycles are fairly stated.
  • Manage the month end according to Monthly Financial Closing Schedule.
  • Prepare and submit Tax and Statutory returns.
  • In liaison with Forestry and Pole plant managers, ensure effective stock control measures are implemented.
  • Explore system integration opportunities and improvements within the allocated accounting cycles.

Efficiency (cost reduction & productivity; delivery)

  • Prepare the Monthly report detailing the Ugandan Pole plant and Forestry Operations financial results.
  • Review the daily cash position for both UGX and USD accounts.
  • Prepare cash forecasts and assist the RFM in determining the appropriate “Drawdown” amount.
  • Build a Procurement division with the necessary processes and procedures according to the Group’s guidelines.
  • Review the monthly Payroll and statutory returns for PAYE/NSSF.
  • Review Consumable stock usage for the month and do detailed variance analysis.
Risk Management
  • Manage compliance with all legal and statutory requirements in Uganda.
  • Strengthen internal and budgetary controls in all the operations and Head office.
  • Ensure compliance with FSC audit requirements regarding financial information.
  • Provide operational management with meaningful financial reports that assist them in managing their operations.
  • Review the month’s results to determine trends that are emerging within the business and develop action plans to exploit opportunities or mitigate risks.
  • Reconcile all AP, Inventory, Payroll and Bank General Ledger accounts at the month end.
  • Review insurance cover and assist RFM in implementing appropriate cover limits.
People & Partnerships
  • Keep abreast of current affairs and any changes in statutory environment and make timely notification of any changes in statutory requirements
  • Follow up with banks on all transactions.
  • Project management for new investments.
  • Manage the payment of suppliers with due care
  • Training plantation clerks and other personnel to the degree necessary for the efficient and accurate performance of their duties.
  • Establish and maintain relationships with suppliers and logistic providers which will fulfill the needs of the company.
  • Provide financial related reports and other related information to other user departments that may be required to better deliver on their duties.
  • Mentor and provide training to staff.
  • Assist the RFM with the yearend audit process and engage with External auditors on their requirements.
Market Penetration (margins, revenue, products)
  • Provide guidelines to the Operational management on how and by when they should prepare their annual budgets.
Profitability (work toward self-sustainability as a business).
  • Ensure suppliers and contractors are paid as per the agreed credit terms and that any refunds, discounts or rebates due to the company are collected.
  • Take part in the annual budgeting exercise for both forestry and CSR activities.
  • Identify areas of value-add and ensure implemented once approved by line management.

SKILLS, KNOWLEDGE AND COMPETENCIES

  • Excellent knowledge of the Company’s Act and related rules and regulations
  • Ability to effectively manage change in to enhance business processes and efficiencies
  • Knowledge of finance and accounting software packages (Sage Pastel)
  • Knowledge of tax related rules and legislations, and the ability to understand tax laws and interpret these
  • Demonstrated planning and organizing skills and proven analytical skills - all types of financial data and financial reports, statements, and financial modeling, and business plans
  • Proven ability to solve complex problems and communicate solutions
  • Excellent report writing and oral communication skills
  • Demonstrated ability to meet and comply with deadlines
  • Thorough knowledge of biological asset valuation-IAS 41
  • Very good excel skills
  • High levels of energy
  • Very good presentation and communication skills

QUALIFICATIONS AND PROFESSIONAL REGISTRATION

Essential:

  • Graduate in Finance and Business related course with a professional qualification such as CPA (K), CPA (U), ACCA.

Years of experience required:

  • Minimum of 5 years of experience in a complex financial position.

KEY STAKEHOLDERS

  • In this position the incumbent will interact with key decision makers in most businesses as well as operational employees who execute the policy and procedure.  This will include:
  • Government bodies
  • Functional management in operation
  • Finance Team
  • Group Finance function
  • Financial institutions
  • Insurance Companies
  • Auditors

Financial Responsibility

  • Timely processing of accurate financial reports and management of procurement and supplier relationships.
  • Day to day and periodic preparation of reports, management of procurement and supplier interactions
  • Any approvals for payments and deviations from company policy

Risk Associated with this position

  • Noncompliance with statutory requirements.
  • Poor management of procurement and supplier relationships.
  • Errors in payments resulting in financial loss.
  • Inaccurate reports leading to management decisions based on wrong information.
  • Fines for noncompliance.

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