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Position Details: Accounts Payable Officer- Kenyan Indian

Location: Nairobi, Kenya
Openings: 1

Description:

Title of Job: Accounts Payable Officer- Kenyan Indian

Department: Finance.

Reporting Line: Chief Accountant.

PRIMARY RESPONSIBILITIES:

• To check and account for all items on all purchase orders, receiving records, invoices, suppliers, ongoing shipment and suppliers’ credit memorandums.

• To prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos.

• To provide necessary output requirements, documentation, and authorization for bank transfer data.

• To prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents to the Director of Finance for approval and signature.

• To answer queries from suppliers.

• To balance supplier’s monthly statements with the hotel’s accounts payable records.

• To prepare and balance the Creditors Control Account with the Creditors Ledger on a daily basis.

• To maintain adequate and up-to-date files for accounts payable records (invoices and payments).

• To perform other duties as may be assigned.

• To raise and record manual cheques for urgent payments.

• To maintain all Accounts Payable including the general parameters of the system and supplier account maintenance.

• Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers

• Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.

• Any other duties given by supervisor.

• Reports and analyze accounts payable status in relation to cash flow activity

• Preparation and documentation of bank transfer data

• To be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.

• Communicates effectively with guest, clients, business partners and staff.

• To be a good sales person to promote hotel’s image and businesses.

• Participates community projects or activities in order to promoting the hotel’s image and cooperation to improve community relationship.

• Supplier reconciliations are required to be completed on monthly basis all the invoices are filed properly

• Assist in monthly General ledger reconciliation on accounting heads, provisions and write off etc 

• All the balance sheet documentation kept properly which includes statutory etc.

• Assist in various tasks as required by Hotel Director of Finance and the management

• Involve in preparation of financial reports / management reports etc.

JOB REQUIREMENTS:

• Minimum education of Bachelor Degree in Accounting.

• Minimum of 2 years in accounting experience.

• Knowledgeable in Front Office, F&B cashiering procedures.

• Have good communication skills in written and spoken English.

• Have a analytical minded and be proactive.

• Possess professional disposition with good communication and interpersonal skills.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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